Travel Tips

Business Lodging Cards Can Help You Cut The Cost Of Travel

When work crews, project managers, company chauffeurs, and small business operators hit the road for business, they put serviceable overnight lodging at reasonable prices high on their list of concerns. We can assure you that, if they present a business lodging savings card at hotel check-in, they will enjoy both convenience and value in their choice.

Savings cards for business travel are a service of lodging program management companies, which are able to transact reductions to hotel rates by virtue of the size of their client base. The larger of such firms will typically serve thousands of companies whose aggregate personnel will book hotel rooms into the millions in a single year. Negotiating for lower rates becomes easy with this kind of volume, and it allows these firms to deal with business of many sizes.

Company persons who show a lodging savings card at check-in open the door to significant rate reductions at an array of hotels where reductions have been instituted long before they stopped in. Hotels in the network will usually be found on well-traveled routes encompassing points in the city and the country along the way. This is highly beneficial to infrastructure crews working on construction or repair tasks, truckers and commercial chauffeurs on cross-country business, and agents of specialty firms keeping up with fairs and technology shows. Showing a lodging savings card at registration can actually negate the need for a reservation and usher the user directly into an unoccupied room. Walk-in availability is singularly gratifying when one is on a rush job, experiencing unscheduled stoppages, or being told to take a different route, all of which is not unheard of when it comes to travel for commercial purposes.

Employees of client companies can identify hotels that satisfy their travel requirements for room rate and standard niceties like breakfasts on the site, special parking accommodations for large trucks, and in-room Internet service. The lodging card provider will typically give the user access to an online site that has a search tool which allows them to map out hotels in the program anywhere in the North American continent. In addition, they will usually provide an 800 number with an operator who will answer any question about the program. The operator can help a user locate a member hotel, look up the rate that the hotel should charge for a specific room, and can generally assist with the check in process.

Many corporations appreciate the account management benefits of business lodging cards and how they simplify bookkeeping for such expenses. Participating companies receive bills by email detailing what was spent on lodgings and how much was saved. These statements stay online for three years for instant access. However, the biggest argument for joining a business lodging program is startlingly low rates on hotel rentals. For a small transaction charge per room per night, employees traveling on the company’s dime can spend less of that dime, thanks to the lowest room rates to be had anywhere.

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